Access End-User Shortcuts

Shortcut keys to toggle the dropdown state of a combo box, copy field values from the previous record, enter the current date and time, and more.

Access End-User Shortcuts

My favorite Access shortcut keys to speed up data entry for end-users:

  • [F4]: drop down a combo box (press again to close it)
  • [Shift] + [Enter]: save changes to the record being edited
  • [Ctrl] + [']: copy data from the same field in the previous record
  • [Ctrl] + [;]: enter the current date in a textbox, combo, etc.
  • [Ctrl] + [:]: enter the current time in a textbox, combo, etc.
  • [Shift] + [F2]: open the Zoom Box to edit long text
  • [PageUp]: move to same field in previous record
  • [PageDown]: move to same field in next record

Of course, there are lots more Access shortcut keys.  These are just my favorites.

What about you?  Let me know in the comments below.

Image by fancycrave1 from Pixabay

UPDATE [2022-11-25]: Added PageUp/PageDown shortcuts.

All original code samples by Mike Wolfe are licensed under CC BY 4.0