3 Tools to Take and Manage Screenshots

A picture is worth a thousand words.

A well-annotated screenshot saves hundreds of words of explanatory text. Here are a few tools that I use to make the process as smooth as possible.

Greenshot

Greenshot is one of my favorite things.

It's a free and open source screenshot utility with blazing fast performance. You can automatically send every screenshot to multiple "destinations." For example, here is a list of destinations on one of my devices:

An auto-named file in OneDrive
Greenshot image editor
Windows clipboard
SnagIt Editor

That's right, I open every screenshot in two different editors: Greenshot and SnagIt.

For quick and dirty annotation, the Greenshot editor is pretty great.

SnagIt

For more advanced screenshot annotation, I find the SnagIt Editor is worth its premium price. Here are some of the tools I use the most:

Horizontal and vertical cut-out tools: remove excess whitespace
Bezier (curved) arrows: avoid obscuring text a straight arrow would block
Simplify tool: color-matched shapes to hide unrelated background screens
Magnify tool: zoom in on a key part of a screenshot
Callouts: associate text to graphics with pinpoint accuracy
Auto-incrementing step counter bubbles
Grab Text: perform OCR on screenshots to avoid unnecessary typing

(Note: SnagIt Editor is included with the purchase of SnagIt. SnagIt and the SnagIt Editor are two different executables, but both are included with the purchase of "SnagIt".)

Windows Sketch & Snip

Reader Alfred Vachris wrote in with the following tip (shared with permission):

Use windows key+shift+s to capture open dialog and dropdowns...things I can't easily capture with GreenShot.

There seem to be certain situations that are especially tricky to grab screenshots of. In these situations, the item disappears before you can take the screenshot. I typically perform these types of captures by setting a several-second delay in Greenshot. That gets annoying real quick, though.

Alfred's tip sounds promising. Now I just have to remember to use it the next time I bump into one of these annoying edge cases.

Everything

The Everything utility is not a screenshot tool itself. However, I use it often to find screenshots that I've taken with other tools. I simply search for png then sort by Date Modified in descending order. The latest screenshot is always instantly available at the top of the file list.

Did I mention how much I love this tool?