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# Access End-User Shortcuts
- URL: https://nolongerset.com/access-end-user-shortcuts/
- Published: 2022-11-24T16:27:39.000Z
- Updated: 2026-05-08T12:53:24.000Z
- Description: Shortcut keys to toggle the dropdown state of a combo box, copy field values from the previous record, enter the current date and time, and more.
- Author: Mike Wolfe
- Tags: Hidden Features, #Import 2026-05-20 02:59

My favorite Access shortcut keys to speed up data entry for end-users:

- \[**F4**\]: drop down a combo box (press again to close it)
- \[**Shift**\] + \[**Enter**\]: save changes to the record being edited
- \[**Ctrl**\] + \[`'`\]: copy data from the same field in the previous record
- \[**Ctrl**\] + \[`;`\]: enter the current date in a textbox, combo, etc.
- \[**Ctrl**\] + \[`:`\]: enter the current time in a textbox, combo, etc.
- \[**Shift**\] + \[**F2**\]: open the Zoom Box to edit long text
- \[**PageUp**\]: move to same field in previous record
- \[**PageDown**\]: move to same field in next record

Of course, there are lots more [Access shortcut keys](https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-access-70a673e4-4f7b-4300-b8e5-3320fa6606e2#bkmk%5Ffreqshortcuts). These are just my favorites.

What about you? Let me know in the comments below.

*Image by [fancycrave1](https://pixabay.com/users/fancycrave1-1115284/?utm%5Fsource=link-attribution&utm%5Fmedium=referral&utm%5Fcampaign=image&utm%5Fcontent=820274) from [Pixabay](https://pixabay.com//?utm%5Fsource=link-attribution&utm%5Fmedium=referral&utm%5Fcampaign=image&utm%5Fcontent=820274)*

***UPDATE*** *\[2022-11-25\]: Added PageUp/PageDown shortcuts.*